Welcome to the Scheduling Office!


The University of Memphis is happy to offer a centralized Scheduling Office to both external and internal users. The Scheduling Office is the primary point of contact for all departments, groups, and individuals, who are interested in scheduling the use of facilities and space at the University of Memphis. By centralizing the scheduling process we are able to provide internal and external groups efficient and effective service for scheduling activities and events.

External Clients

Please contact Conference Planning & Operations (CPO) directly at (901) 678-5000 or by email to conferences@memphis.edu to check availability and receive a price quote.

Unsure if your event is considered external? If the event is not funded or managed by a department or RSO (registered student organization), the event is external, even if participants or organizers are current students, faculty, or staff of the University.

Departments and Registered Student Organizations

Academic and administrative departments, and registered student organizations may reserve on-campus facilities via Virtual EMS, vems.memphis.edu. Log in with your University ID via the link to the right of the page. Training materials can be found on the right of this page under the VEMS link. Faculty/Staff may request facilities one year (365 days) in advance. RSOs may request facilities six months in advance. Note that University policy related to the scheduling of RSO events stipulates that student activity requests are submitted a minimum of one week prior to the beginning of the meeting or event.